AGENCY: Department of Corrections. Division of Prison Operations

SERIES: 80170
TITLE: Incident reports
DATES: 1986-
ARRANGEMENT: Chronological by date of incident

DESCRIPTION: These reports document incidents which occur within the facilities. Reports may involve staff members or security violations involving non-individuals. Examples of security violations would include doors ajar, missing kitchen knives, etc. Incident reports involving inmates are retained permanently as part of the inmate jacket. Incidents involving staff members which result in disciplinary action, worker's compensation, etc. would be maintained in the appropriate file for the approved period as indicated by the 1997 State Agency General Records Retention Schedule. Information includes date, time, name of individuals involved, names of witnesses, description of incident or security breach, location of incident or security breach, action taken or recommended, etc.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Incident reports, GRS-2400

AUTHORIZED: 05/23/2011

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative need of the agency to document incidents and action taken.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305 (12)

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