AGENCY: Department of Administrative Services. Division of General Services. State Printing Services

SERIES: 80276
TITLE: Monthly billing report
DATES: 1986-1991.
ARRANGEMENT: Chronological

DESCRIPTION: This is a monthly listing of all jobs performed by UIC vendors, or inside the office. It is used as a referral form to find the IDT's or warrant requests issued for printing jobs. It is also used to track the billing charges for each job.

The report includes the following headings: job number, cost type, cost dark, cost press, cost bind, cost paper, total cost, due date, out date, bill date, E Number.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Audited financial statements, GRS-1857

AUTHORIZED: 04/07/2000

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

These records are used to locate Warrant Requests and IDT's. Warrant Requests and IDT's do not have the job number on them. Therefore, in order to retrieve the IDT or warrant request by job number these reports are needed as a cross reference. Since Finance keeps these records 4 years, the bureau needs this report the same period of time.

PRIMARY DESIGNATION

Public

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