AGENCY: Department of Administrative Services. Division of General Services. State Printing Services
SERIES: 80280
TITLE: Purchase orders
DATES: 1984-1991.
ARRANGEMENT: Numerical by vendor number
DESCRIPTION: These purchase orders are unique to State Printing and are used to request vendors to provide printing services which are farmed out from State Printing. The Division of Purchasing does not get directly involved in this process. A copy of this is also filed with the accounts payable files and a copy is attached to the Warrant Request which goes to Finance.
The information includes vendor's name and address, purchase order number, item number, quantity, description, unit price, and total amount, with the procurement officer's authorization and the vendor's authorization.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper copy: Retain in Office for 1 year after fiscal year ends and then destroy.
APPRAISAL
Administrative
A copy of this record is maintained by Finance. Therefore this record only needs to be kept long enough to satisfy administrative needs.
PRIMARY DESIGNATION
Public