AGENCY: Department of Corrections. Business Services

SERIES: 80311
TITLE: Advanced information management system manual
DATES: 1986-1993.
ARRANGEMENT: None

DESCRIPTION: This manual is used by programmers and information analysts to program the computer and to ascertain whether the system is operating according to design. Contents includes definitions of the system including functional requirements, data requirements, system/subsystem specifications, authorizing directives, definitions of the logical and physical arrangement of the characteristics of each record, elements, or item of data in the file, including names and tags or labels (record layout), specifications of all codes used, cross reference codes, validity characteristics, and update and access conditions.

RETENTION

Permanent. Retain for 5 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives.

Paper copy: Retain in Office for 1 year after system is obsolete and then destroy.

APPRAISAL

Administrative

This manual should be retained as part of the documentation of the system (See Utah General Retention Schedule 1990, schedule 5, item 8.)

PRIMARY DESIGNATION

Public

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