AGENCY: Division of Facilities Construction and Management

SERIES: 80324
TITLE: Construction project files
DATES: 1912-
ARRANGEMENT: Alphanumerical by agency and project number.

DESCRIPTION: These records support the agency's function to construct state facilities. Case files document all building projects sponsored by the state and may include construction proposals, contracts, modifications, contract change orders, certificates of substantial completion, and any related correspondence. Case files documenting the construction of new buildings and the renovation of rented buildings for state use.

RETENTION

Permanent. Retain for 16 year(s) after case is closed

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case is closed and then transfer to State Records Center. Retain in State Records Center for 15 years and then transfer to State Archives with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Computer data files: Retain in Office for 16 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records have potential evidential and informational value for use in litigation and contractual disputes and contain all the significant data concerning the projects. Researchers could use these records to understand the construction and maintenance of government facilities.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. Utah Code 63G-2-305(12,13)(2016)

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