AGENCY: Department of Corrections. Inmate Services

SERIES: 80338
TITLE: Indigent mail logs
DATES: 1978-2014.
ARRANGEMENT: Chronological

DESCRIPTION: These records are created by the Inmate Funds Accounting Office (IFAO) of the Inmate Services section to document mail usage.They also serve to identify indigent inmates authorized to receive postage issued to each inmate on a weekly basis. If inmates have less than $3.00 in their account, they are declared by the unit management team as indigent. This authorizes them to receive an allowance of five first-class stamps per week. These logs are used to document an inmate's right to access attorneys, courts, government officials, and to maintain ties with their community and family. The logs include a list of inmates and postage issued.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1993

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative

It provides litigation support in accordance with a 2-year statute of limitations for civil rights suits as noted in UCA 78-12-28(3) (1987).

PRIMARY DESIGNATION

Public. UCA 63G-2-301(2)(g) (2008)