AGENCY: Division of Facilities Construction and Management

SERIES: 80414
TITLE: Operations and maintenance manuals
DATES: 1955-
ARRANGEMENT: numerical by project number

DESCRIPTION: These are DFCM's copy of equipment operation and maintenance manuals. They are used to aid DFCM in the repair of malfunctioning building equipment. These manuals are also used to keep track of equipment maintenance. Information includes schematics, installation and warranty data, repair and maintenance instructions and equipment specifications.

RETENTION

Retain for 150 year(s) or until disposition of asset

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 04/2006

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until disposition of asset and then transfer to State Records Center. Retain in State Records Center for 149 years and then destroy provided building is sold or destroyed.

Computer data files: Retain in Office for 50 years or until disposition of asset and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative

This series previously (pre 2006) was approved with a 20-year retention. The agency now (2006) needs the records for as long as they own the building. Because Versatile needs a specific date to calculate a disposition date, the time in the records center (100 years) was specified in 2012.

PRIMARY DESIGNATION

Public

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