AGENCY: Department of Agriculture and Food

SERIES: 80438
TITLE: Customer names system
DATES: 1983-
ARRANGEMENT: alphabetical by name

DESCRIPTION: This is a central file of names and address collected in order to facilitate every division of Agriculture automatically getting updated customer information. This information is used mainly for mailings and verifying a claim. Included in the information is: name, alias, address, year to date account receivable, death date, date of last modification, by whom, person who entered name originally, account number, and up to 100 affiliations.

RETENTION

Retain until administrative need ends

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1988

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Private

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