AGENCY: Board of Pardons and Parole

SERIES: 80460
TITLE: Correspondence
DATES: i 1914-1948; 1982-
ARRANGEMENT: Chronological, thereunder alphabetical by surname

DESCRIPTION: The Board of Pardons corresponds with various court and other state officials, private citizens, and the prisoners themselves regarding parole status and criminal histories of individual inmates. Since the major responsibility of the Board is to determine how long a criminal offender should remain either in direct custody in prisons or jails, or under close supervision as a parolee, most correspondence relates to this decision. Routine correspondence about Board meetings, schedules, or agenda can also be found in the series.

Supporting documents are often attached to the correspondence, and these usually include court information reports and transcripts, or newspaper clippings or petitions about a particular case. Missing records include the files from 1923-1926 and from 1949-1981.

RETENTION

Permanent. Retain for 2 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule State agency executive correspondence, GRS-1758

AUTHORIZED: 11/13/2019

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This series is one of the few kept by this office that documents its primary activities; therefore, it has evidentiary and historical value.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private

Controlled

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