AGENCY: Department of Health and Human Services. Office of Children with Special Healthcare Needs

SERIES: 80547
TITLE: Communicative disorders program Speech and hearing master file
DATES: 1978-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: This is a file that contains information as to the children who were identified as having a high risk of hearing problems and of the results of the screening conducted by the bureau. This file includes file number, name, sex, date of birth, place of birth, physician's name, parent's name, education level, age, place of birth, occupation, and address; record of any birth injuries, and any results of the high risk contact (infant death, appointment date, test, location and results, etc.). This is a master file of automated data system, file key: SHADS.

RETENTION

Retain for 92 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1988

FORMAT MANAGEMENT

Computer data files: Retain in Office for 2 years after entered into automated system and then delete provided transfered to magnetic tape.

Computer magnetic storage media: Retain in Tape Library for 15 years and then erase provided dumped to COM.

Computer output microfiche master: Retain in Office for 75 years and then destroy.

APPRAISAL

Administrative

The information must be on-line for two years because that is how long it takes before all of the cases of a given year are closed. Retention of the magnetic tapes allows for research and the identification of long range trends. This record is maintained should the individual apply for disability. A 75 year retention is consistent with workmen's compensation claim files.

PRIMARY DESIGNATION

Private

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