AGENCY: Department of Public Safety. Fleet Services

SERIES: 80731
TITLE: Vehicle accident reports
DATES: 1981-2012.
ARRANGEMENT: Alphabetical by employee surname

DESCRIPTION: These records document accidents involving Public Safety vehicles. The files contain the following:__accident reports (series 8272), original bids for repair, paid invoices, DUI reports, incident reports (series 83065), Fleet Services accident information form; and witness statements. Information includes date, time, location, description, and diagram of the accident; photographs; type and year of vehicle; driver; address; license number; report of any injuries; comments of supervisors; damage estimates; and any actions taken.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1989

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on the administrative needs expressed by the agency. These records are also subject to audit. Many vehicles purchased by the Department of Public Safety are purchased with federal funds under the Motor Vehicle Safety Assistance Program (MSAP).

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Birth date, age, home address and phone number, and medical information

Protected. Any information related to unmarked vehicles and all incident reports

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