AGENCY: Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health

SERIES: 80767
TITLE: Patient psychological evaluations
DATES: 1975-
ARRANGEMENT: alphabetical by name

DESCRIPTION: These are the results of developmental and psychometric testing and counseling given to clients and families enrolled in the Neonatal Program. Copies of developmental/psychometric test results and clinical progress notes are kept in the patient chart. Test protocol and counseling notes are filed separately. This record series includes test materials, test results, progress notes and psychological analysis.

RETENTION

Retain for 16 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after closing and then transfer to State Records Center. Retain in State Records Center for 14 years and then destroy.

APPRAISAL

Administrative Legal

The record should be kept long enough to allow for potential legal disputes. Note that when the case is closed, this file and the patient chart should be kept together.

PRIMARY DESIGNATION

Private. Developmental/psychometric evaluation reports.

SECONDARY DESIGNATION

Controlled. Test protocols, any psychological analysis, and treatment/psychological progress notes.

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