AGENCY: Department of Public Safety. Administrative Services Division. Personnel

SERIES: 80791
TITLE: Confidential employee files
DATES: 1984-1986.
ARRANGEMENT: Alphabetical by employee surname

DESCRIPTION: These records contain certain documents from the recruitment and testing portion of the employment process. They document background information about employees and are referenced when a problem comes up regarding an individual. Data gleaned from cross-referencing current employee problems with aspects of their background may affect future hiring policy. Additional data may be added at a later point in time. These files are maintained separately from the individual's regular personnel file. Most of the documents in these files come from Recruitment and testing files, series 80766 (specifically personal history statements). Also included are polygraph results and Background investigations (series 17178), which are transferred into this file upon hire.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1994

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after termination or retirement and then destroy.

Computer data files: Retain in Office for 1 year or until updated and then delete.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Protected