AGENCY: Board of Education. Office of Education. Services to the Visually Handicapped. Industries for the Blind

SERIES: 80810
TITLE: Client case files
DATES: 1967-1992.
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: These files document the work history of each client who participates in the programs of Utah Industries for the Blind. The information in these files includes name of client, evidence of disability, physician's reports, psychiatric tests results, intelligence quotient test results, performance ratings, productivity ratings, evaluation data, and the application. Data elements include age, current and past addresses, date of birth, educational level, medical information, marital status, military service, name, name of kin, occupation, physical disabilities, religious preferences, social security number, and telephone number.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after file is closed and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

As clients are allowed access to their files, a classification of private is appropriate and consistent with 34 CFR 366.42. 34 CFR 379.43(1) and 34 CFR 379.43(m)(7) indicate that records involving federal grants and rehabilitation services must be available for audits and for comparison over a several year period. 34 CFR 401.19(10) indicates that records be maintained for five years for evaluation of vocational education programs. This retention is therefore in keeping with agency needs and federal requirements.

PRIMARY DESIGNATION

Private