AGENCY: Department of Government Operations. Division of Purchasing and General Services

SERIES: 80990
TITLE: Bidder list master file
DATES: 1986-
ARRANGEMENT: none

DESCRIPTION: This file supports the Bidder Master by indicating what commodities and services a bidder has been asked to quote on, what they responded on, and how many bids were awarded to a particular vendor/bidder. The file records procurement action statistics for the current and prior fiscal years to assist buyers with utilization and management of the information. It is also used to determine which vendors are eligible to bid on specific requests for quotations. Includes bidder reference number, reference notes, status of bidder, status date, most recent Request for Quotation (RFQ) date, all current year's RFQ's, prior year's RFQ's, most recent no-response date, and current year's no-response date.__This is a master file of automated data system, file key: AIMS.

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Approved vendor list, GRS-1975

AUTHORIZED: 03/09/2000

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Office for 1 year and then erase.

APPRAISAL

Administrative

This information has administrative uses only.

PRIMARY DESIGNATION

Public