AGENCY: Department of Commerce. Division of Real Estate

SERIES: 81179
TITLE: License history files
DATES: 1921-
ARRANGEMENT: Alphabetical by name thereunder chronological

DESCRIPTION: These records detail individual licensees' activities. They are used as a reference tool by the staff to provide background information for those licensees who move out of the state and attempt to secure licenses in other states. Information includes a licensee's name, address, history of employment, type of license, and dates of licensure.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: For records beginning in 1921 through 2005. Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.

Paper: For records beginning in 2006 and continuing to the present. Retain in Office until scanned into database system and then transfer to State Records Center. Retain in State Records Center for 10 years and then destroy.

Computer data files: For records beginning in 2010 and continuing to the present. Retain in Office for 10 years and then delete.

Microfilm master: Retain in Archives for 10 years and then destroy.

Microfilm duplicate: Retain in Archives for 10 years and then destroy.

APPRAISAL

Administrative

This record is used by the staff to provide background information on licensees in case the licensee wishes to become licensed in another state. Information more than thirty years old would not have enough value to warrant retention.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(b)

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