AGENCY: Department of Public Safety. Driver License Division. Records Bureau

SERIES: 81215
TITLE: Incident report files
DATES: 1981-
ARRANGEMENT: Numerical by file number

DESCRIPTION: These are the initial written or recorded reports that are made by police officers describing actions initially taken in response to a complaint or the discovery of an apparent violation of law. The reports may contain "the dates, time, location, and nature of the complaint, the incident, or offense; names of victims; the nature or general scope of the agency's initial actions taken in response to the incident; the general nature of any injuries or estimate of damages sustained in the incident; the name, address, and other identifying information about any person arrested or charged in connection with the incident; or the identity of the public safety personnel (except undercover personnel) or prosecuting attorney involved in responding to the initial incident" (UCA 63G-2-103(14) (2012)). These reports do not include follow-up or investigative reports prepared after this initial report. Please also see Schedule 21, Item #3 "Arrest Reports."

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Initial contact incident reports, GRS-1107

AUTHORIZED: 11/10/2003

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until microfilmed and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy provided investigation closed.

Microfilm master: Retain in State Records Center for 5 years and then destroy provided all litigation complete.

Microfilm duplicate: Retain in Office for 5 years and then destroy provided all litigation complete.

APPRAISAL

Administrative Fiscal Legal

Previous decision: RDR 78-35 indicates that the records should be retained for eight years.

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (2008).

SECONDARY DESIGNATION

Private. Any medical information about the drivers that was received from the drivers, and garage estimates of damage

Controlled. Any medical evaluations sought from doctors, provided UCA 63G-2-304 (1991) is applicable

Protected. UCA 41-6-40 (2008). Law enforcement accident reports.