AGENCY: Department of Health and Human Services. Office of Recovery Services
SERIES: 81288
TITLE: Child support case files (Salt Lake Office)
DATES: 1975-2023.
ARRANGEMENT: Alphabetical by client surname
DESCRIPTION: These records document case history of persons from whom Recovery Services is attempting to collect money.
Information may include divorce decree, case log, document referral, computation of arrearages, notice of payment due, correspondence regarding the whereabouts of the obligor, request for refund, referral for duty of support and paternity action, intake sheet, client's responsibility, affidavit, assignment of collection of support payment, cancelled checks, transmittals, court order revoking probation, subpoena, summons, unable to locate return, Attorney General referral for legal action to recover an overpayment, check loss affidavit, waiver of rights, statement from receiver admitting overpayment, referral to computer, intake/locate, attorney referral for secondary action, close/suspend notice, and a location worksheet summary. 45 CFR 205.50 (2004), prohibits disclosure of information about applicants and recipients of public assistance and child support services. Also, 45 CFR 303.70 (2004), requires that information obtained from federal parent locater services is private.
RETENTION
Retain for 10 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Computer data files: Retain in Office for 10 years after case is closed and then delete.
Paper: Retain in Office for 1 year after case is closed and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
Paper copy: Retain in Office until scanned and quality checked and then destroy.
APPRAISAL
Administrative Fiscal Legal
PRIMARY DESIGNATION
Private. UCA 63G-2-302 (2008)
SECONDARY DESIGNATION
Exempt. UCA 63G-2-201(3)(b), 45 CFR 303.70, 45 CFR 205.50
Public