AGENCY: Department of Health. Bureau of Information Technology

SERIES: 81386
TITLE: Correspondence file
DATES: 1984-2006.
ARRANGEMENT: Alphanumerical by unit

DESCRIPTION: This is a file of all the correspondence generated by the bureau. This file includes correspondence and internal memoranda to other bureaus and divisions in the department, to department management, to other state agencies, to the general public, and to federal agencies.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 3 months or until no longer needed and then destroy.

Paper: Retain in Office for 2 years or until no longer needed and then destroy.

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

Records not duplicated elsewhere that document how the office is organized and how it functions, its pattern of action, policies, procedures, and achievements are of long-term value and should be retained. However, records dealing with routine matters should be weeded out when no longer needed. Of these, records under "B" relate to the office organization, staffing, and communications; personnel; supplies and services, equipment requests and receipts; use of space and utilities; and records that are duplicates. Records under "A" are notices such as memoranda and other papers that do not serve as the basis of official actions.

PRIMARY DESIGNATION

Private

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