AGENCY: Department of Health. Bureau of Information Technology

SERIES: 81397
TITLE: Lease/rental agreements and vendor contracts
DATES: 1978-2006.
ARRANGEMENT: numerical by agreement number, thereunder alphabetical by name

DESCRIPTION: These are copies of agreements to lease or rent computer equipment between the bureau and vendors. The records also include other types of vendor contracts, as for maintenance, procurement, and other services. The information includes the type of equipment leased, the payment schedule, the payment amounts, and the authorization signatures.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after expiration of the agreement and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative

The General Retention Schedule deals more with Finance's copy of the agreement. This retention is based on administrative needs. The office needs the agreement to ensure compliance with all agreement terms. The record is subject to audit and must be kept three years after expiration for that purpose.

PRIMARY DESIGNATION

Public

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