AGENCY: Department of Public Safety. Fire Marshal

SERIES: 81703
TITLE: Building history files
DATES: 1964-
ARRANGEMENT: Alphanumerical by occupancy code

DESCRIPTION: These files are used in the review and inspection of publicly owned buildings, public and private schools, colleges, universities, institutional occupancies, and places of assemblage regarding adherence to fire and life safety codes. These files document that the State Fire Marshal has reviewed the submitted plans and conducted the necessary inspections insuring statutory compliance with adopted codes. Information includes the plan review letter generated from a code review of the submitted plans, correspondence, copies of inspection letters, and documentation of the justification of alternative methods or materials. The submitted plans that are permanently held by the architect, state agency, school district, health facility, or originating owner are considered duplicate copies.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper: Retain in Office until code review is completed and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.

Paper copy: Retain in Office until formal code review is completed and then destroy.

Microfilm master: Retain in State Records Center for 7 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based in part on UCA 78-12-25.5 (1990), which states that damages due to injury in a defective or unsafe building may not be brought after seven years. Previous decision: RDR 79-62: permanent/public. The change in retention is based on the state code and at the agency's request.

PRIMARY DESIGNATION

Public