AGENCY: Department of Public Safety. Fire Marshal

SERIES: 81709
TITLE: Utah fire incident reports
DATES: 1978-
ARRANGEMENT: Numerical by incident number

DESCRIPTION: These reports are completed by all fire departments for each fire and submitted to the State Fire Marshal. Sometimes paper reports are submitted and sometimes the reports are on computer disk. The information is entered (or uploaded) onto the Fire Marshal's data base (called the Utah Fire Incident Reporting System, or UFIRS), and then a computer disk with all of the state's information is sent to the Federal Emergency Management Agency (FEMA) where it is retained permanently. The UFIRS data is used to generate reports for the local fire departments and justify annual budgets. Statistical reports which summarize this information are also generated and used permanently by the State Fire Marshal for reference purposes. Information includes name of building owner, amount of loss, cause, equipment involved, and number of fire fighters involved. Information will vary depending on whether or not injuries are involved. If a citizen or fire fighter is injured or killed, then the UFIRS report includes detail about the fire fighter's equipment and the citizen's familiarity with the structure, plus information about the type of injury.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1993

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after entered on the computer system and then destroy.

Computer data files: Retain in Office for 10 years or until administrative need ends, whichever is greater, and then delete.

APPRAISAL

Administrative Fiscal

This disposition is based on the administrative needs expressed by the agency. A previous decision, RDR 79-62: permanent/confidential, has been made, but due to the fact that this information is maintained permanently by the Federal Emergency Management Agency (FEMA), the state disposition should not be permanent, too. Historical research could be accomplished by accessing the federal files.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Information about injuries and fatalities