AGENCY: Department of Health. Office of Finance

SERIES: 81808
TITLE: Letter of credit file
DATES: 1985-
ARRANGEMENT: numerical by letter of credit number

DESCRIPTION: This is an instrument certified by the federal government that permits the Health Department to draw funds for medicaid payments for immediate disbursement. This file includes the letter of credit number, the agency station symbol, the effective date, the payee, the amount authorized, the time designation of the letter of credit, the prior authorization, the amount of change, the date the letter of credit is certified, and the name and signature of the certifying official.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after expiration or revocation of letter of credit and then destroy.

APPRAISAL

Administrative Fiscal

This is based on 42 CFR 433.32(b) and 45 CFR Part 74 on audit requirements.

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