AGENCY: Department of Health. Office of Finance

SERIES: 81819
TITLE: Bank reconciliations
DATES: 1983-
ARRANGEMENT: Chronological.

DESCRIPTION: The Department's bank reconciliations are used to identify and resolve any discrepancies between bank transactions for all department bank accounts and transactions recorded in the State's accounting system. Department bank accounts are used only for receipting funds, not making payments. The bank reconciliations identify the department, month being reconciled, bank code, bank name, bank account number, bank balance, book balance, and reconciling items. Also included in the bank reconciliation packet are the Bank Reconciliation Summary Report for the month being reconciled (provided by State Finance), the monthly bank statement, and any other supporting documentation.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule State government accounts payable and receivable records, GRS-1854

AUTHORIZED: 07/06/2018

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

APPRAISAL

Administrative Fiscal

This record should be kept until it is audited or until the audit period has passed.

PRIMARY DESIGNATION

Public. Utah Code 63G-2-301(2)(2018)

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