AGENCY: Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital
SERIES: 82141
TITLE: Patient dental files
DATES: 1976-2021.
ARRANGEMENT: Alphabetical by patient's name.
DESCRIPTION: This series contains records documenting treatment of patients by a dentist, including preventive treatment, diagnosis, and treatment of diseases of the teeth and gums. The records are also used to track the dental health of patients over time.
The series includes x-rays and copies of dental chart forms. Information in the records may include dates of office visits and treatment, hospital number, patient number, patient resident unit, patient allergies, and description of treatment provided.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 09/1988
FORMAT MANAGEMENT
Paper: Retain in Office until date of office visit or treatment and then transfer to patient's medical record.
Paper copy: Retain in Office for 5 years after date of last visit and then destroy.
APPRAISAL
Administrative
Retention is based on 42 CFR 442.460, and Utah State Hospital Operational Policy and Procedures Manual 23:8.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Controlled. Series contains medical data.