AGENCY: Department of Health and Human Services. Office of Children with Special Healthcare Needs

SERIES: 82182
TITLE: Control cards
DATES: 1969-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These are index cards used as an index and finding aid to the patient charts. They include the patient's name, address, date of birth, diagnosis, telephone number, program enrolled in or identification number, and the parents' names; and the dates the file opened, closed, was referred, and sent to storage.

RETENTION

Retain for 75 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1988

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after case is closed and then transfer to State Records Center. Retain in State Records Center for 15 years and then destroy provided microfilmed.

Microfilm master: Retain in Office for 75 years and then destroy.

APPRAISAL

Administrative

As this serves as an index, it must be kept as long as the related patient charts are kept. This record is maintained should the individual apply for disability. A 75 year retention is consistent with workmen's compensation claim files.

PRIMARY DESIGNATION

Private

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