AGENCY: Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health

SERIES: 82228
TITLE: Infant patient charts
DATES: 1975-1993.
ARRANGEMENT: Numerical by chart number

DESCRIPTION: These are the patient charts of infants treated in the clinic under the Maternal and Infant Health program. Children are treated up to one year after birth. The charts include M & I Information Financial Sheets, Problem List, Screening Test, Growth Chart, and Parental Consent Forms. Information includes age, appearance, assets and debts, birthplace, current and past addresses, date of birth, ethnic group, family history, medical information, name, name of kin, national origin, physical characteristics, physical disabilities, race, sex, and social security number.

RETENTION

Retain for 21 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/1989

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years after closing and then transfer to State Records Center. Retain in State Records Center for 15 years and then destroy.

APPRAISAL

Administrative Legal

The retention is based on potential legal problems that may arise as to any treatment given the child. While UCA 78-14-4 sets the limit for malpractice action at 4 years, court decisions such as Foil v Ballinger 601 P 2d 144 and Myers v McDonald 635 P 2d 84 have held that the statutes of limitation can be extended if discovery of the injury did not occur within the 4 year time frame. Should any medical problems occur, they should appear by the time the child becomes an adult.

PRIMARY DESIGNATION

Private