AGENCY: Department of Health and Human Services. Office of Children with Special Healthcare Needs

SERIES: 82278
TITLE: Response cards
DATES: 1986-
ARRANGEMENT: Chronological

DESCRIPTION: These are computer generated mailings to the family of a child identified as a high risk for hearing loss. It notifies the parents that their child may have hearing problems and invites them to have their child's hearing tested. The parent returns the card to request a hearing test or to indicate no interest in the test. The information includes the parents' name and address, and whether the parent wants the child's hearing tested or not, and, if so, where they want the testing to be done. This is document of automated data system, file key: SHADS.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1988

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 8 years and then destroy.

APPRAISAL

Administrative Legal

If a patient is tested, the pertinent information is kept in the data system and the paper copy can be destroyed. If the patient is not tested, a copy of the card indicating that testing was offered and refused should be kept in case the parent later attempts to bring legal action against the state.

PRIMARY DESIGNATION

Private

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