AGENCY: West Valley City (Utah). Department of Administration

SERIES: 82546
TITLE: Public hearing files
DATES: 1980-
ARRANGEMENT: Alphabetical by type of hearing

DESCRIPTION: These files contain a record of the proceedings of specific hearings requested by the public for various reasons including licensing, the denial of licenses (for businesses, liquor, taxi) revocation of business licenses, or special hearing called by the Mayor or City Council. They are used as a backup file to council minutes and ordinances. These files include petitions, proof of publications, related correspondence, and tape recordings.

RETENTION

Retain for 1 year(s) after approval of minutes

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

Sound recordings: Retain in Office for 1 year after resolution of suit and then erase.

Sound recordings: Retain in Office for 1 month after approval of the minutes and then erase.

APPRAISAL

Administrative Historical Legal

This retention is based upon the administrative needs expressed by the city recorder. These records are very important administratively and historically for gauging public opinion on council decisions.

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