AGENCY: Board of Education. Office of Education. School Finance Section

SERIES: 83275
TITLE: School district annual statistical report files
DATES: 1969-
ARRANGEMENT: Alphabetical by school district

DESCRIPTION: These are the reports that are filled out by each school district and returned to the Business office. They are used to compile the Annual Statistical Report. These reports include an accounting of enrollment of all students enrolled and attending Federal and State adult basic education and adult high school completion programs. These figures are all certified. It also includes the number of participants by sex, age range, grade level, race, selected ethnic groups, and also by functional grade levels. It contains an accounting of the number of participants leaving the program and the reason associated with that. The report provides information on the adult basic and high school program.__Included are authorized course titles; total number of units of adult basic credit awarded from all sources by program categories and by authorized course title; profile of education participant; the number of participants; and number of daytime and evening classes by type of location, number of personnel organizations, placement and type of job performed by amount of training, involvement (discussion and planning involvement) processes, new courses, services and activities initiated from this public involvement, continuing courses, and services and activities.

These reports are then compiled into the Annual statistical report of Utah school districts (series 83276) which is published each year.

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/2001

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

Microfiche master: Retain in Archives for 5 years and then destroy.

Microfiche duplicate: Retain in Archives for 5 years and then destroy.

APPRAISAL

Administrative Fiscal

This retention is based on the administrative needs expressed by the office. No specific state statute nor federal guidelines were identified which indicate a retention period. The State Office of Educations receives the S-3 report from all forty school districts and then creates an annual report from the data.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Name and social security number.