AGENCY: Department of Government Operations. Division of Finance. Accounting Operations

SERIES: 8339
TITLE: Vouchers payable data system
DATES: 1981-2016.
ARRANGEMENT: None.

DESCRIPTION: The Voucher Payable system is the EDP data base that receives the input from the agency's warrant requests. It is used to reimburse vendors. The main product of the system is the Warrant. The system keeps track of purchases and payments made by the state on monthly and daily basis. It produces monthly reports and Insurance Fund workmen's compensation claims. Part of the system is on ADABAS; the rest is on a VSAM file or off-line to tape and COM. It is used on IBM mainframe. This system contains the vendor's name and address, invoice numbers and amounts, warrant date, warrant number, amounts paid for each warrant and monthly totals, distribution amounts for each departmental/divisional account and a description of what the payment was for. Includes records series 8340-8366.

RETENTION

Retain until administrative need ends

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 04/1986

FORMAT MANAGEMENT

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public

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