AGENCY: Department of Workforce Services. Central Office Claimant Services
SERIES: 83610
TITLE: Claimant benefit records
DATES: 1983-2012.
ARRANGEMENT: Numerical by batch number, thereunder chronological
DESCRIPTION: This record series contains claims forms and official decisions and determinations made by Employment Security about a person's benefits issued by the Department. These files document investigations and decisions rendered in determining initial eligibility for unemployment compensation for any reason other than layoff (e.g., quit, fired, medical, school, self-employment, receiving worker's compensation, etc.), or for continued eligibility issues such as failure to make job contacts, failure to report to interviews or employment offers, temporary or permanent inability to seek work due to travel, school, lack of dependent care, etc. The files contain applicable forms or correspondence deemed necessary to make eligibility determinations. Documents, in the past, were microfilmed but are now scanned as they are received. They are filed numerically by batch number and date and kept until such time as scanning and error detection/correction have been completed.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 10/2003
FORMAT MANAGEMENT
Paper: Retain in Office until scanned and then destroy provided error detections/corrections are completed.
Microfilm master: Retain in Office for 8 years and then destroy provided audit is completed and no litigation is pending.
Computer data files: Retain in Office for 8 years and then delete provided audits are complete and no litigation is pending.
APPRAISAL
Administrative Fiscal Legal
Employment Security Manual V, Section 9193 calls for a three year retention; two year additional retention is based on administrative need. This was the rule in place at the State level when the Department of Employment Security was an agency.
PRIMARY DESIGNATION
Private