AGENCY: Department of Government Operations. Division of Finance. Accounting Operations
SERIES: 8368
TITLE: Journal entries
DATES: 1952-1962; 1973-1996.
ARRANGEMENT: None.
DESCRIPTION: These are journals which reflect the status of obligations, appropriations, and transfers of funds for each spending authority within state government. This was used to post ledgers. Now it is used to post FIRMS. Dates include 1952-1962 and after 1973. This record includes accounting entity name and number, description and the amount of the transfer or transaction,the date, the signature of the approving authority, and the state finance document number.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 08/1986
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.
APPRAISAL
Administrative Fiscal
This appraisal is based on the General Schedule 7, item 3 and the GAO's Comprehensive Records Schedule #034-04. Previous decision: RDR 80-29: 10 years/public.
PRIMARY DESIGNATION
Public