AGENCY: Department of Transportation. Finance. Procurement

SERIES: 83722
TITLE: Inventory stock and stores
DATES: 1980-
ARRANGEMENT: Numerical by district, thereunder chronological

DESCRIPTION: This report is generated and distributed to the Procurement division. It is a single data entry report that goes out to make sure the quantity required is available and makes the office aware of the need to re-order items. Includes such information as account number, task, charge identification, originator, batch information, issue code, date, location, materials identification, batch header, firms account coding, and there is an area for error messages. This report includes information on whether an item is available, and where it comes from. The information comes off of the Maintenance Time Sheet in summary form. It reports only the issues and the information feeds other systems.

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1989

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Tape Library for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public

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