AGENCY: Ogden School District (Utah). Business Office
SERIES: 83769
TITLE: Payroll history year-end report
DATES: 1961-
ARRANGEMENT: alphabetical by employee's name
DESCRIPTION: This year-end report is a compilation of the monthly payroll history reports. It contains payroll information for the previous twelve months. It contains: name of employee, code charged to, school located, fiscal year paid, program funds, employee type, object code, regular salary, other pay received, gross salary, travel pay, FICA, federal and state income tax, state retirement (employee and employer contributions), code, total deductions, and net pay. From 1961-1984, the report was received in paper. Since 1984, the report has been received on COM.
RETENTION
Retain for 50 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 02/1989
FORMAT MANAGEMENT
Paper: For records beginning in 1961 through 1984. Retain in Office for 50 years or until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: For records beginning in 1961 through 1984. Retain in Office for 50 years and then destroy.
Computer output microfiche master: For records beginning in 1984 and continuing to the present. Retain in Office for 50 years and then destroy.
APPRAISAL
This retention is based on the administrative needs expressed by the office for retirement purposes. The flat fifty year period is used because it is not uncommon to have school district personnel work for long periods. Recently, the district had an employee retire after 48 years.