AGENCY: Department of Workforce Services. Unemployment Contributions Section

SERIES: 83977
TITLE: Current quarter wage data file
DATES: 1986-2019.
ARRANGEMENT: Numerical by batch number.

DESCRIPTION: This record documents current quarter total wages paid by employers. It includes the employer's number and name; and the employee's name, social security number and wages. This information comes to Workforce Services in many formats. These include Department of Workforce Services form 3-H or 3-C; an employer's computer generated listing of employees; a handwritten document; diskette; e-mail; internet; or on employer magnetic tape. Wage data is scanned on an optical scanner, and processed into the mainframe computer file. Wage data sent on magnetic tape diskette, e-mail, and internet is loaded directly onto to the mainframe; Tape is maintained long enough to ensure transfer to the on-line system; and returned to the employer.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 10/2001

FORMAT MANAGEMENT

Paper: Retain in Office for 1 week after scanned for imaging and quality checked and then destroy.

Computer data files: Retain in Office for 3 years and then delete.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Exempt. Utah Code 35-4-312(3) 1994