AGENCY: Ogden School District (Utah)

SERIES: 84188
TITLE: Rental agreement files
DATES: 1979-
ARRANGEMENT: alphabetical by school

DESCRIPTION: These files contain agreements between the district and persons or organizations for renting space in district buildings. They are used to authorize the rental, collect fees, indicate the need of any equipment, and explain any applicable rules and regulations for the use of district buildings. They include: date, name of individual, business, or organization; space to be rented and name of school; date and time of use; equipment needed; amount of rent; date fees due; rules for usage of space, signature of district administrator approving rental; signature, address, and phone number of renter. After the use of rental space custodians complete a copy of the form indicating any additional fees to be charged and/or any problems with the rental.

RETENTION

Retain for 2 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 07/1989

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after expiration of rental agreement and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the office. It was determined the previous year's files should be kept for the preparation of repeat contracts. The form has no value after agreement has expired. For audit purposes, the business office maintains for three years a copy of receipts issued for all rentals.

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