AGENCY: Salt Lake City School District (Utah). Business Services. Data Processing

SERIES: 84649
TITLE: Family history cards
DATES: i 1948-2021.
ARRANGEMENT: Alphabetical by student's name

DESCRIPTION: These are card files containing information on individual students within the school district and their families. The records are used as an official accounting of all students that have ever attended school within the Salt Lake School District, as well as back-up for auditing purposes. They include student's full name, student number, parent's names, sex, race, birth date and place, address (or addresses), and schools attended within the district. The active and inactive files are separated. The active files are for students attending school. The inactive files are for students who have graduated, moved from district, dropped out of school. While card files have been used to record this data, the district will soon be automating its record keeping system, and card filing will no longer be used.

RETENTION

Permanent. Retain for 75 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 09/1989

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office for 75 years and then destroy.

APPRAISAL

Administrative Historical

This retention is based upon the administrative needs expressed by the office. The district has identified these cards as very important to the operation of the district for use in various reports.