AGENCY: Davis County (Utah). County Clerk

SERIES: 84751
TITLE: Real property acquisition and sales contracts
DATES: 1881-
ARRANGEMENT: Chronological by year, thereunder numerical by contract number

DESCRIPTION: These records document legal agreements, payments, etc., between the county and outside entities. They also provide a history of transactions that have transpired in the county. These records document the purchase, sale, or transfer of county-owned real estate, whether by purchase, condemnation, transfer, trade, sale, or donation. They may include any contracts related to the construction of capital projects. Information includes names and addresses of contracting parties, contract's purpose, requisition number (if part of procurement process), contract period, contract costs, terms (standard terms and conditions as well as any specific project terms), audit information, and authorizing signatures. This series may also include amendments to current contracts.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/1999

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Computer data files: Retain in Office permanently.

APPRAISAL

Administrative Historical

Real property acquisition and sales records have a permanent historical value. These records can include both land and building records acquired and sold by the county.

PRIMARY DESIGNATION

Public