AGENCY: Department of Government Operations. Division of Finance. Accounting Operations

SERIES: 8505
TITLE: System guide
DATES: 1984-2023.
ARRANGEMENT: None.

DESCRIPTION: A) This document is used primarily by programmer/analysts to reprogram the computer and to ascertain whether the system is operating according to design. b) Deletions, updates, and changes to the documentation occur frequently on many files within the system. The changes need to be kept for files within the system so that these files are properly documented. This documentation should be kept for files which have retentions on magnetic diskettes longer than one year. This record includes a copy of the user's guide, a listing of procedures, a definition of the system including a listing and explanation of all programs; system/subsystem specifications; definitions of the logical and physical arrangement of the characteristics of each record, element, or item of data in the file, including names and tags or labels (record layout); specifications of all codes used; and, validity characteristics.

RETENTION

Retain for 5 year(s) after end of project or program

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after system is obsolete and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public

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