AGENCY: Department of Corrections. Business Services

SERIES: 8570
TITLE: Inmate account reconciliation files
DATES: 1980-1993.
ARRANGEMENT: Chronological

DESCRIPTION: These files are financial records resulting from bank transactions. They are used primarily during the first month after they are created to reconcile any errors in transactions both within the computer file and with the bank. The files include bank statements, bank copy of deposit slips, register of checks written, returned checks from both Central Utah (Gunnison) and Draper facilities, stop payment notifications, and check listings.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Fiscal

These records are subject to audit. The disposition reflects the audit period, which provides litigation support as well since there is only a 2-year statute of limitations for actions against a public officer or civil rights suits. See UCA 78-12-28 (1990).

PRIMARY DESIGNATION

Private. UCA 63G-2-302 2(b)

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