AGENCY: Department of Corrections. Business Services

SERIES: 8580
TITLE: Inmate restitution files
DATES: 1980-1993.
ARRANGEMENT: Numerical by inmate number

DESCRIPTION: These are restitution and other obligation files that inmates are ordered to pay for damages they have done to either state, or another inmate's, property. These records document the inmate's payments and also serve as an audit trail. Information includes name, date, file number, amount of payment, letter of authorization, and related correspondence.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after restitution is paid and then destroy.

APPRAISAL

Fiscal

These records are subject to audit. The disposition reflects the audit period, which provides litigation support as well since there is only a 2-year statute of limitations for actions against a public officer or civil rights suits. See UCA 78-12-28 (1990).

PRIMARY DESIGNATION

Private. UCA 63G-2-302 2(b)

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