AGENCY: Department of Transportation. Engineering & Operations. Project Development. Construction

SERIES: 8660
TITLE: Interstate and non-interstate contract management project records
DATES: 1920-
ARRANGEMENT: Alphanumerical by project number.

DESCRIPTION: These records support the agency's function to provide and maintain the state's infrastructure (Utah Code 72-1-204(6)(b)(1998)). Records document construction projects for interstate and non-interstate roads, including all records of enduring value used for bidding, awarding, and completing the construction of projects. Pre-award records are included such as recruitment and bidding documentation, subcontract agreements, bonds, and insurance certificates. Construction period records are also included such as plans, authorizations, change orders, progress reports, employee data, Equal Employment Opportunity compliance records, and any related correspondence.

RETENTION

Permanent. Retain for 23 year(s) after end of project or program

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 10/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after end of project or program and then transfer to State Records Center. Retain in State Records Center for 20 years and then transfer to State Archives.

Computer data files: Retain in Office for 23 years after end of project or program and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office until administrative need ends and then destroy.

APPRAISAL

Administrative Historical

Disposition is based on the historical value of these records in documenting infrastructure in the state of Utah.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Utah Code 63G-2-302(1)(g)(2016)

Protected. Utah Code 63G-2-305(6)(10)(2015)

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