AGENCY: Salt Lake City (Utah). Division of Planning and Zoning
SERIES: 8693
TITLE: Subdivision review case files
DATES: 1950-2015.
ARRANGEMENT: Alphabetical by subdivision name
DESCRIPTION: These case files document the development history of subdivision plans submitted to the Division of Planning and Zoning for compliance review with zoning ordinances. These files include correspondence, blue line copies of preliminary through final drawings that show developmental history of plan. The files also include staff notes, minutes of meetings, copies of petitions, and maps.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 10/1986
FORMAT MANAGEMENT
Paper: Retain in Office until final plat recorded and then microfilm and maintain originals.
Paper: Retain in Office until final plats and street drawing transferred to Engi and then microfilm and destroy provided microfilm has passed inspection.
Microfilm master: Retain in Office permanently.
APPRAISAL
Everything is maintained in the file until the final plat is recorded, whereupon everything is microfilmed. A security copy is sent to Perpetual Storage. A microfilm copy of everything, except correspondence, is used in the office because of the ease in researchng. The originals, except for correspondence, are then destroyed. Since the city's liability in subdivision approval is perpetual, files are very valuable for legal research in case of litigation. They are also very important for historical research purposes. The final subdivision plats and street improvement drawings become a permanent record of the Engineering Division.