AGENCY: Salt Lake City (Utah). Department of Public Utilities. Finance Division

SERIES: 8818
TITLE: Utility billing transaction
DATES: 1984-2015.
ARRANGEMENT: None

DESCRIPTION: This automated file contains all the transaction oriented information for Public Utilities' billing system. It is used for audit and planning purposes. The information is backed up daily (tape 1), monthly (tape 2), and yearly (tape 3). This file includes billing history, payment history, and consumption history.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1987

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Agency Record Center for 3 years after being microfilmed and then put on Computer Output Microfilm and erase.

Computer output microfiche master: Retain in Office for 10 years and then destroy.

Computer magnetic storage media: Retain in Agency Record Center for 2 weeks and then erase.

Computer magnetic storage media: Retain in Agency Record Center for 3 years and then erase.

Computer magnetic storage media: Retain in Agency Record Center for 5 years and then erase.

APPRAISAL

This retention is based upon the administrative needs expressed by the division. They believe the general retention period is entirely inadequate for their planning needs.

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