AGENCY: Utah State Tax Commission. Division of Motor Vehicles

SERIES: 9717
TITLE: Motor vehicle registration system
DATES: 1980-
ARRANGEMENT: Alphabetical by owner's name.

DESCRIPTION: This computer system is used by the Motor Vehicle Division for registration of motor vehicles. The system records all motor vehicles registered in the state of Utah. The system includes registration of personal, business, off-road, commercial, aircraft, motor carrier, and farm vehicles. Also includes records of permits, vehicle sales, billings, cashier records, impoundments, vehicle identification number records, and motor vehicle inquiry requests. The information contains the owner's name, address, vehicle identification number, license plate number, and registration information. This system includes financial information on the registered owner which may include lien holder financing and other personal data. Also contains a comment file that includes information on audit collection, investigation, and any other commission generated information. Individual files within the system may be accessed by name or other data elements.

RETENTION

Retain for 15 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1992

FORMAT MANAGEMENT

Computer data files: Retain in Office for 15 years and then delete.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the Tax Commission.

PRIMARY DESIGNATION

Exempt. UCA 41-1a-116(1)(a)(2008)