AGENCY: Department of Commerce. Division of Professional Licensing

SERIES: 9785
TITLE: Hearing instrument licensing files
DATES: 1978-
ARRANGEMENT: Numerical by licensing number

DESCRIPTION: These files document applications, registrations, and licenses for hearing aid specialists. The Department of Commerce, Division of Occupational and Professional Licensing, issues licenses to qualified applicants. Applicants are required to submit a written, verified statement that they are at least 18 years of age, in good physical health, of good moral character, residents of the state of Utah, and will adhere to the rules and regulations established by the Advisory Committee of Hearing Aid Dealers. This committee establishes guidelines for examinations, administration of hearing aid banks, and specific educational requirements for applicants. The Department of Commerce collects fees for applications, renewals, and licenses (UCA 58-46-5 (1991). Information includes name, social security number, mailing and business address, residence, telephone number, gender, birthdate and birthplace, physical characteristics, educational background, and endorsements. Applicants are required to submit a photograph with their application.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/2006

FORMAT MANAGEMENT

Computer data files: Retain in Office for 10 years and then delete.

Paper: For records prior to and including 2008. Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.

Paper: Retain in Office until scanned and quality checked and then destroy.

Microfilm master: Retain in Archives permanently.

Microfilm duplicate: Retain in Archives permanently.

APPRAISAL

Administrative Historical

The decision was made to hold previously filmed microfilm and microfiche licenses as a historical sample of one of the department's functions.

PRIMARY DESIGNATION

Public. UCA 63G-2-301(2)(r) (2008)

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(d) (2008), at-risk govt. employees 63G-2-303

Exempt. UCA 58-1-106(2)and(3) (2008)