AGENCY: Salt Lake City (Utah). Department of Information Management Services

SERIES: 98
TITLE: Fixed assets files
DATES: 1986-2016.
ARRANGEMENT: Numerical by depart number

DESCRIPTION: These files consist of worksheets used to record fixed asset additions which are then entered into the computer, and a printout which is received monthly, quarterly, and annually showing additions, retirements, and deprecation. Files are updated constantly. These files include cost; vendor number; date; salvage value; reproduction cost; exclusion amount; percent depreciated; insurance class; if property, the location, quantity, etc., maintenance data; and computer printout received monthly, quarterly, and annually showing additions, retirements,depreciation, etc. Printout includes asset number, class code, site building, division, section, quantity, date acquired, life of property, replacement years, purchase authority, cost basis, reproduction cost, depreciated reduction cost, and a description of each item.

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

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