AGENCY: Schools for the Deaf and the Blind

SERIES: 9812
TITLE: Special milk reimbursement claims
DATES: 1988-
ARRANGEMENT: Chronological

DESCRIPTION: These monthly claim reports document the number of daily milk servings to deaf and blind students during meals served at the school cafeteria. The reimbursement requests are filed monthly with the State Office of Education. All of the students at the Utah Schools for the Deaf and the Blind qualify for the Special Milk Program for Children under the Child Nutrition Act of 1966. The program under the administration of the U._S._Department of Agriculture encourages student consumption of milk by reimbursing nonprofit schools for the full cost or partial cost of milk served to their students. The claim reports include the following information: program name, claim period beginning and ending dates, number of students eligible, number of meals served, comparative statistics for prior month, average price paid to distributor for milk, number of 1/2 pints for federal reimbursment, price of milk, signature, and date.

RETENTION

Retain for 3 year(s) after completion of publication or report

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1992

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after submission of the year-end Financial Status Report or until audit is complete and then destroy.

APPRAISAL

Fiscal

This disposition is based on 7 C.F.R._215.11 (1990), which states that each state agency shall retain program records "for a period of three years after the date of submission of the final Financial Status Report for the fiscal year, except that if audit findings have not been resolved, the records shall be retained beyond the three-year period as long as required for the resolution of the issues raised by the audit."

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